VILLAGE OF McCULLOM LAKE
HALL RENTAL AGREEMENT
Date:
Thank you for considering the use of the McCullom Lake Village Hall for your event. It is important that you read and understand this Agreement in its entirety. By signing this Agreement you are agreeing to be bound by all terms herein and are acknowledging that you have read and fully understand your duties and obligations and further, that all information provided for the purposes of this application is true and correct. Please remember that the facilities you will be using are owned by the Village of McCullom Lake and need to be treated with respect and care. It is critical that you abide by all terms and conditions herein, all applicable Village ordinances, local, state and federal laws. Your failure to comply with this Agreement or any applicable law may result in the forfeiture of your security deposit as well as other legal action being taken against you.
Please provide the following information:
FULL NAME:
ADDRESS:
PHONE NUMBER:
CREDIT CARD #:
DATE & TIME OF EVENT:
RENTAL RCT#_________________ DEPOSIT RCT#
___________________ CC # ______________________________SEC.CODE_________
TYPE_____ HALL CHECKLIST GIVEN ___________POLICE
REQUIRED___________ INSURANCE FORM REC’D (30) DAYS ____________________ RETURN DEPOSIT________________CHECK #
_________DATE________ BACK GROUND CHECK____Y N__ COPY DL ____________ INFORMED PD _______________ # OF GUESTS __________(INCL CHILDREN) RESIDENT _______ (200.00 DEP.) NON-RESIDENT (400.00 DEP) ALCOHOL_____ NON- ALCOHOL _______ NOTES:
RENTAL RATES
|
Number of guests |
Resident w/ alcohol |
Resident w/ no alcohol |
Non-resident w/alcohol |
Non-resident w/ no alcohol |
|
1-50 |
$125.00 |
$100.00 |
$175.00 |
$150.00 |
|
51-75 |
$175.00 |
$125.00 |
$225.00 |
$175.00 |
|
76-100 |
$225.00 |
$150.00 |
$275.00 |
$200.00 |
|
101-150* |
$250.00* |
$175.00* |
$300.00* |
$225.00* |
POLICE DEPOSIT
|
Hour of Rental |
Minimum Deposit Required |
|
1 to 6 hours |
$200.00 |
|
7 to 8 hours |
$250.00 |
|
9 to 12 hours |
$325.00 |
In addition to all above mentioned terms and conditions, the undersigned(s), hereby acknowledges and agrees to the following terms and conditions:
1. Security Deposit. There shall be a security deposit required for every event hosted at the Village Hall. All residents shall deposit $200.00 per event. All non-residents shall post a deposit of $400.00 per event. In addition, the undersigned(s) shall post a credit card. The undersigned(s) acknowledge and agree that in the event that the security deposit does not cover damage caused during or as a result of the event described above, charges for repair of same will be assessed against the posted credit card. By signing below, the undersigned agrees that the Village has the right to make such charges for the actual costs of repair or replacement of any such damaged property. The Village shall provide notice to the undersigned(s) by writing, prior to making any such charges.
2. Other Requirements of the Rental. The undersigned shall present a valid state issued ID card at the time of submitting this rental agreement that the Village shall copy and keep in the Village records. Additionally, the Village reserves the right to complete a criminal background check on any signatory hereto. The Village shall not be required to rent the Village Hall to any person or persons convicted of any misdemeanor of felony.
3. Rental Fees. The rental fess shall follow the following schedule:
|
Number of guests |
Resident w/ alcohol |
Resident w/ no alcohol |
Non-resident w/alcohol |
Non-resident w/ no alcohol |
|
1-50 |
$125.00 |
$100.00 |
$175.00 |
$150.00 |
|
51-75 |
$175.00 |
$125.00 |
$225.00 |
$175.00 |
|
76-100 |
$225.00 |
$150.00 |
$275.00 |
$200.00 |
|
101-150* |
$250.00* |
$175.00* |
$300.00* |
$225.00* |
*Plus additional costs for police, as detailed below.
For parties of 101 or larger where alcohol is present, a police officer is required by the Village. The Village shall provide an officer. The undersigned agrees to pay the costs for such officer based upon the highest hourly rate of pay currently applied to the department plus $5.00/hour. The full deposit and cost of any necessary police officer is set forth below, and may be amended from time to time by the Village Board. The final costs for the officer shall be calculated by the Village after reviewing the officer’s time card, which shall be kept by the officer. All hours shall be rounded up to the next whole hour. The Renter shall be responsible for all costs associated with the officer’s presence as documented by such time card. The officer shall be present until such time as all parties have left the premises. Any remaining balance of the officer deposit shall be returned to renter. Renter shall be liable for the payment of any time of the officer not covered by the deposit.
|
Hour of Rental |
Minimum Deposit Required |
|
1 to 6 hours |
$200.00 |
|
7 to 8 hours |
$250.00 |
|
9 to 12 hours |
$325.00 |
All costs shall be paid prior to the event. The Village police shall have the right to shut down any event where the officer determines that an imminent breach of the peace is likely or where it is found that minors are consuming alcohol. No refunds will be given if the event is terminated by a police officer.
4. Alcoholic Beverages. If liquor is going to be made available to guests, Dram Shop insurance (liquor liability coverage) must be provided by the undersigned(s) through their own insurance carrier in an amount of not less than ONE MILLION DOLLARS. Evidence of such policy naming the Village of McCullom Lake as an additional insured must be provided to the Village not less than 30 days in advance of the event. Liquor shall only be sold at an event where the renter has applied for and been granted both a special use permit from the Village Board prior to reserving the Hall AND where the renter has obtained the necessary licensing from the State of Illinois. In no case shall alcohol be made available to or be provided to minors.
5. Keys. Keys for the Village Hall may be obtained no more than 24 hours prior to the event date. Keys must be returned immediately after the event. Weekend rentals may leave the keys in the outdoor drop-box or return them to the Village office on Monday morning following the event. Please contact the Village office to make arrangements.
6. Terms of Use. The undersigned(s) hereby acknowledges that I/we will be held responsible for any damage to the Village Hall, its contents, and the surrounding grounds that may occur during or as direct result of the event that is being hosted consistent with the terms and statements herein.
The Village will provide a checklist to ensure that all cleanup requirements are met. It is the duty of the undersigned(s) to strictly comply with said list. Failure to comply will result in the security deposit being applied to correct any deficiencies. All trash must be removed from the Village Hall immediately after the event and placed in a proper trash receptacle. The undersigned(s) is responsible for vacating and locking the Village Hall no later than one (1) hour after the termination of the event. It shall be in the Village’s sole discretion to determine whether or not all applicable requirements have been properly met.
The above-required security deposit will be returned once the Village has inspected the Village Hall, equipment and the grounds, and determined that all requirements have been complied with. The Village will complete its determination of compliance and return the security deposit in a timely manner. The cost to repair or replace any Village property that has been damaged as a result of the event shall be covered by the security deposit, to the extent that the deposit has not been applied for other charges, and then by the credit card on file with the Village for the event.
The undersigned(s) agrees to indemnify and hold the Village of McCullom Lake harmless for any accidents, injuries, damages or other causes of action that may arise from the rental of the Village Hall before, during or after the event described herein. In the event that the Village must engage legal counsel to address issues with this Agreement, damage to the Village Hall or property, or to address any disputes as a result of actions arising from the event, the undersigned(s) agrees to pay any and all legal fees and costs incurred by the Village. Any and all actions shall be handled in the 22nd Judicial Circuit, McHenry County, Illinois.
I/We hereby acknowledge that I/We have read and fully understand the terms and conditions contained herein.
Dated this __ day of , 20 .
Signed: Signed:
Printed Name: Printed Name:
VILLAGE
HALL CHECKLIST
THE HALL SHOULD BE
RETURNED IN THE SAME CONDITION THAT IT WAS RECEIVED
PLEASE
TURN OFF BOTH FANS BEFORE YOU LEAVE. TURN OFF ALL LIGHTS IN THE HALL EXCEPT ONE.
MONITOR YOUR CHILDREN & GUESTS, BE COURTEOUS OF NEIGHBORS AND ABIDE
BY CURFEW LAWS.
DO NOT BLOCK THE POLICE DRIVEWAY, MAIL BOX OR GARAGE DOORS.
DO NOT REMOVE ANY ITEMS THAT ARE IN THE REFRIGERATOR.
CLEAN UP HALL- ALL SUPPLIES GIVEN.
WIPE ALL TABLES,
COUNTERS, SINK, STOVE, MICROWAVE
WIPE ALL CHAIRS
SWEEP FLOORS
MOP FLOORS
EMPTY MOP BUCKET INTO
TOILET ONLY!!
DO NOT REMOVE ANY TABLES OR CHAIRS.
NO ALCOHOL UNLESS PREVIOUS ARRANGEMENTS WERE MADE.
ANY DAMAGE THAT IS CAUSED TO THE HALL WILL RESULT IN THE LOSS OR
PARTIAL LOSS OF YOUR SECURITY DEPOSIT.
CHECK TO MAKE SURE ALL DOORS ARE LOCKED. YOU CAN DROP THE KEY IN THE NIGHT BOX LOCATED
NEXT TO THE DOOR.
DO NOT
NAIL ITEMS ONTO THE WALLS OR HANG ITEMS FROM THE CEILING.